Contracts Administrator


Purpose/ Objective

Reporting to the Supply Chain Superintendent/ Senior Supply Chain Co-Ordinator, the Contract Administrator is responsible for the tendering, negotiating, awarding and on-going administration of contracts for goods supply to the Company, in accordance with Company policies, procedures, standards and internal customer requirements.

Key Responsibilities

  • Ensure timely and effective preparation and evaluation of tenders, negotiation with tenderers, recommendations to internal customers and management for approvals (excluding government contracts).
  • Ensure preparation of contract documentation, issuance of award of contracts and decline notices.
  • Ensure general commercial administration and contract management, and contracts’ close out.
  • Monitor and maintain effective contract supplier performance in terms of costs, quality, quantity, services, warranty and availability.
  • Ensure all tender and contract documentation is up to date and filed in the appropriate electronic register/SharePoint and hard copy filing system.
  • Review contracts, advise and make recommendation about contracts’ legal aspects to the best interest of the site.
  • Assist to interpret legislation, government standards and agreements.
  • Advise on the implementation of new contracts.
  • Assist the Supply Chain Superintendent and Senior Supply Chain Co-Ordinator in defining and leading contract strategy through tendering, award, monitoring and close out for Services, Supplies, and Construction contracts.
  • Administer the contracts process from the need to the contract signature through DocuSign approval with the applicable departments.
  • Be the single point of contact between the contract owner’s team, Supply Chain team and the contractors or suppliers.
  • Establish efficient evaluation of the tender responses from suppliers.
  • Lead negotiations with contractors and suppliers.
  • Provide post-contract execution support to teams including assistance with vendor dispute resolution, performance management, incentives, liquidated damages penalty provisions, contract extensions, change orders, and terminations.
  • Co-ordinate and conduct vendor kick-off meetings and contract closeouts.
  • Develop and maintain applicable KPI’s related to vendor performance and cost savings initiatives.
  • Develop and implement procedures for contract management and administration.
  • Ensure contractor’s work, reporting, scheduling, progressing payments are performed in accordance with contract requirements.

Skills, Knowledge & Experience

  • Minimum Master or Bac+5 in Contract Law, Supply Chain Management, Business or related field
  • Minimum 5 years’ experience in Contracts Administration operations role in a remote mining environment
  • Reputation for integrity and ethics
  • French / English language skills essential
  • Advanced computer literacy, good working experience with MS Office package
  • Experience in ERP systems.
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